Terms and conditions
IPAA ACT Membership Terms and Conditions
General information
These Terms and Conditions (“T&Cs”) apply to membership eligibility and conduct for the Institute of Public Administration Australia (ACT Division) Inc. “IPAA ACT” ABN 24 656 727 375.
IPAA ACT, is a not-for-profit, member-based organisation, empowering, supporting and inspiring public sector professionals to do great work.
By becoming a member of IPAA ACT, you agree to these T&Cs.
Membership eligibility
Membership under the IPAA ACT Constitution is extended to individuals and organisations who demonstrate an interest in or active engagement with public administration.
Membership applications are subject to approval by IPAA ACT Board, in accordance with the IPAA ACT Constitution.
The Board is not required to give any reason for rejecting an application for membership.
Rights and responsibilities of members
Members are entitled to participate in activities and events organised by IPAA ACT, subject to availability, applicable fees, and any specific eligibility requirements.
Members have the right to vote at the IPAA ACT Annual General Meeting and any other general meetings, in accordance with the IPAA ACT Constitution.
Members are responsible for ensuring that their contact details, including email address, are up to date and accurate.
Members must comply with the IPAA ACT Constitution, these T&Cs, and any other rules or policies that may be adopted by IPAA ACT from time to time.
Membership benefits
Exclusive invitations to member-only gatherings.
Access to digital content such as the Work with Purpose podcast, webinars, and live events.
Engage in skill-building through members only learning and development programs.
Discounted or free entry to events including summits, hypotheticals and valedictories.
Receive complimentary online access to new papers, plus the entire archive of IPAA’s Australian Journal of Public Administration, covering public administration, management, and policy topics.
Expand your network locally and across states with professionals who share your interests.
IPAA ACT may change membership benefits at its discretion at any time.
Membership fees
Membership fees are payable annually and are subject to change by IPAA ACT at its discretion.
Membership fees are due on the date specified by IPAA ACT in the invoice, which will be issued at the time of membership application approval or renewal.
Failure to pay the membership fee within the specified time may result in the suspension or termination of membership, at IPAA ACT’s sole discretion.
Membership fees are non-refundable. IPAA ACT may, at its discretion, consider refunds for cessation of membership in exceptional circumstances such as serious illness, disability, financial hardship, or death.
Membership renewal
The IPAA ACT membership year runs from 1 July until 30 June.
Membership can be renewed automatically annually by paying the membership fee.
Renewal notices will be sent to members prior to the expiry of their membership.
If a member fails to renew their membership by the due date, their membership may be suspended or terminated, at IPAA ACT’s sole discretion.
No Member whose annual subscription remains unpaid after 1 September in any year shall have the right to receive notices or publications, hold office or vote in any ballot or proceeding of the Company, until the Annual Subscription is paid
Member conduct
Members must always act professionally and respectfully.
Members must avoid any conduct that could harm the reputation or interests of IPAA ACT or its members.
Members are required to comply with all applicable laws and regulations related to their IPAA ACT membership.
Membership must not be used for improper purposes or in ways that could bring IPAA ACT into disrepute.
IPAA ACT reserves the right to take disciplinary action—including suspension or termination of membership—for breaches of conduct.
Members agree to indemnify and hold harmless IPAA ACT and its representatives from any claims or damages resulting from breaches of these Terms and Conditions or other misconduct.
Breaches of conduct may result in legal liability or damages.
Members must promptly report any breaches of conduct by other members and cooperate fully with IPAA ACT investigations or disciplinary proceedings.
IPAA ACT’s decisions regarding breaches of conduct are final and binding.
Membership termination
Membership fees are non-refundable, and termination of membership does not absolve the member of any outstanding obligations to IPAA ACT incurred prior to the cessation of membership.
IPAA ACT retains the discretion to terminate a member’s membership for any reason, including but not limited to violation of these Terms and Conditions, or conduct deemed detrimental to the organisation or its members. Further details regarding grounds for membership termination can be found in the constitution under 7.4 Ceasing to be a member.
Upon termination, members are not eligible for reimbursement of any previously paid membership fees.
Intellectual property
Members acknowledge that all intellectual property, including but not limited to trademarks, logos, and copyrighted materials, associated with IPAA ACT are the property of IPAA ACT.
Members may not use any intellectual property associated with IPAA ACT without prior written consent from IPAA ACT.
Members may use IPAA ACT’s intellectual property solely for the purpose of promoting their membership of IPAA ACT and must not use IPAA ACT’s intellectual property in any way that suggests endorsement or sponsorship by IPAA ACT of any product, service or activity.
Members agree to indemnify and hold harmless IPAA ACT and its officers, directors, employees, agents, and representatives from any claims, actions, demands, or damages arising out of or in connection with any unauthorised use of IPAA ACT’s intellectual property by the member.
IPAA ACT Event and Program Terms and Conditions
Privacy
IPAA ACT collects personal information from members to provide membership services and communicate with members.
IPAA ACT will only use personal information for the purposes for which it was collected and will not disclose personal information to any third party without the member’s consent, except where required by law.
Members may access, update, or correct their personal information held by IPAA ACT by contacting IPAA ACT in writing.
Members may opt-out of receiving communications from IPAA ACT at any time by contacting IPAA ACT in writing or using the unsubscribe link in email communication.
Members acknowledge that IPAA ACT may use de-identified data or aggregate data collected from members for research or analytical purposes, provided that such data cannot be used to identify individual members.
General provisions
These T&Cs constitute the entire agreement between IPAA ACT and the member, and supersede all prior understandings, agreements, or representations, whether oral or written.
If any provision of these T&Cs is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.
These T&Cs are governed by and construed in accordance with the laws of the state of ACT, Australia, and the parties submit to the exclusive jurisdiction of the courts of that state.
Any failure or delay by IPAA ACT in enforcing any provision of these T&Cs does not constitute a waiver of that provision or any other provision.
IPAA ACT may assign its rights and obligations under these T&Cs to any third party without the member’s consent.
The member may not assign their rights or obligations under these T&Cs without IPAA ACT’s prior written consent.
These terms and conditions are binding upon, and will benefit, the parties as well as their respective successors and assignees.
IPAA ACT is not liable for any loss or damage suffered by a member in connection with their membership of IPAA ACT, except where such loss or damage arises as a result of the negligence or breach of these T&Cs by IPAA ACT.
In no event will IPAA ACT be liable for any indirect, special, incidental, or consequential damages arising out of or in connection with a member’s membership of IPAA ACT, even if IPAA ACT has been advised of the possibility of such damages.
Members agree to indemnify and hold harmless IPAA ACT and its officers, directors, employees, agents, and representatives from any claims, actions, demands, or damages arising out of or in connection with their membership.
By becoming a member of IPAA ACT, you acknowledge that you have read, understood, and agreed to be bound by these T&Cs, the IPAA ACT Constitution, and any other rules or policies that may be adopted by IPAA ACT from time to time.
Privacy policy
Institute of Public Administration Australia ACT (IPAA) is committed to protecting the privacy of information collected about its members and clients. IPAA collects information as required in order to administer and manage registrations for its courses and events. If registrants do not provide all the relevant information, registrations may not be confirmed. In some cases, names and agencies will appear on a participant list distributed to participants in a course or event. Individuals who wish to access their personal information or have any queries in relation to the manner in which IPAA handles personal information, should contact IPAA ACT.
Code of conduct
The main aim of IPAA events is to provide a platform for discussion and debate on the challenges and opportunities facing public administration. To this end, IPAA is committed to providing a safe and welcoming environment for all participants, speakers, and staff members to engage in the conversation freely without any fear of harassment.
Expected behaviour in this instance includes, but is not limited to:
- Being considerate, respectful, and cooperative with the venue, staff, participants, speakers, and any equipment made available for use by participants. This also includes adhering to instructions from IPAA regarding safety and/or other matters.
- Exercising consideration and respect when engaging with other participants.
- Refraining from any forms of demeaning, discriminatory and harassing conduct.
- Alerting an IPAA staff member if you notice anything dangerous, a participant in distress or in violation of this Code of Conduct.
Examples of unacceptable behaviour includes, but is not limited to:
- Demeaning, discriminatory, and harassing conduct.
- Intimidating and/or aggressive conduct towards the venue, staff, speakers, and other participants.
- Repetitive, disruptive behaviour.
- Refusing to adhere to instructions from IPAA staff.
The terms in this Code of Conduct are non-negotiable and continued violations will result in IPAA taking actions deemed appropriate to ensure the safety of other participants. This may include issuing a warning to the offending individual or, expelling the individual from the current and future IPAA events without refund.
Event cancellation, changes and refunds
IPAA ACT aims to deliver events as advertised. From time to time, an event may be cancelled, postponed, moved online, or changed (including changes to venue, speakers, program, format or timing).
- If IPAA ACT cancels an event
If IPAA ACT cancels an event, registrants will be notified as soon as practicable and will be offered a refund of the registration fee paid for that event. - If IPAA ACT makes a major change
If IPAA ACT makes a major change to an event, registrants will be notified as soon as practicable and will be offered a refund of the registration fee paid for that event. A major change may include (for example) moving the event to a different city, changing the date by more than a reasonable period, or changing the format in a way that materially alters the event. - Events affected by circumstances outside our control
If an event is cancelled, postponed or materially changed due to circumstances outside IPAA ACT’s reasonable control (for example, venue unavailability, natural disaster, government direction, or other events beyond human control), IPAA ACT will communicate available options as soon as practicable. Depending on the circumstances, options may include a refund of the registration fee, transferring the registration to a rescheduled date, or transferring the registration to an alternative format (for example, virtual attendance). - If a registrant cancels (attendee cancellation)
Registrants who are no longer able to attend an IPAA ACT event must advise IPAA ACT in writing at least five working days prior to the event. Cancellations received within five working days of the event will not be eligible for a refund and the full invoice remains payable. - Non-attendance (no-show)
Refunds will not be given to registrants who do not attend the event. The total invoice remains payable. - Switching to virtual attendance (where offered)
Where virtual attendance is offered, registrants who wish to switch their ticket to a virtual attendance ticket must advise IPAA ACT in writing at least five working days prior to the event. If a virtual ticket is priced lower than an in-person ticket, IPAA ACT will refund the difference between the ticket prices. - Ticket transfers and substitutions
Substitute nominees are welcome and encouraged to attend as a replacement. The replacement’s details must be provided to IPAA ACT a minimum of one full business day in advance of the event. Changes made with less than 24 hours’ notice cannot be guaranteed. If a member wishes to substitute a non-member in their place, the applicable non-member ticket fee will be payable. - Event program changes
IPAA ACT reserves the right to change the programming, speakers, venue, format or timing, or to cancel programs if enrolment criteria is not met or when conditions beyond its control prevail. Where an event is cancelled, IPAA ACT will notify registrants as soon as practicable and will offer a refund of the registration fee paid, or an alternative remedy as set out under Event cancellation, changes and refunds.
Event photography
Many IPAA ACT events are photographed and recorded. Images and recordings are kept by IPAA ACT and may be used for non-commercial promotional purposes including websites, publications, social media and other digital platforms. If a registrant does not agree to being recorded and photographed, please inform an IPAA representative.
Media
Media may be present at an IPAA event. IPAA does not have complete control of media outlets and therefore may not be able to guarantee a participant’s full privacy regarding being photographed or filmed during that event. In particular, events held at Parliament House where the press gallery is involved.
It is the responsibility of the registrant to ultimately judge the situation for themselves.
Australian Consumer Law
Nothing in these Terms and Conditions is intended to exclude, restrict or modify any rights or remedies you may have under the Australian Consumer Law.
